Guide

How Validor works

Validor is a place to keep every date that runs out — passports, licenses, insurance, permits, contracts. You write the date down once, and Validor tells you when it's getting close. Here is everything, step by step.

1. Add something that expires

Tap the big + button. Pick what it is (passport, license, insurance…). Type a name and the date it runs out. That's it — you're done in about 30 seconds.

2. Look at the colors

Green means lots of time. Yellow means it's getting closer. Orange means soon. Red means it's very close or already finished. Each card also says it in words, like "23 days left".

3. Choose your reminders

Validor can remind you 6 months, 3 months, 1 month, 1 week before, and on the day. Turn them on or off with the little chips when you add or edit a document.

4. Add profiles

A profile can be anyone or anything — you, a family member, an employee, a student, a car, a delivery van, a shop, a building or a whole department. Every document belongs to one profile, so tapping a profile shows only its dates. If you chose a School account, Validor already suggests school documents like teaching licenses and first-aid certificates.

5. Check the Timeline

The Timeline tab shows the next months in order, so you can see what's coming and plan ahead. Anything already expired sits at the top.

6. When you renew something

Swipe the card and tap Renew (or open it and tap "Mark as renewed"). Type the new expiry date and Validor starts counting again, keeping the old dates in its history.

What the colors mean

Green — Plenty of time left. Nothing to do.
Yellow / Orange — Getting closer. Good time to start the renewal.
Red — Expiring very soon, or already expired. Act now.

Backup and Restore — your own safety copy

In Settings you'll find two rows: Encrypted backup and Restore backup. Here's what each one does.

Making a backup

1. Settings → Encrypted backup.
2. Choose a password (at least 8 characters).
3. A file downloads to your phone or computer.
4. Keep it somewhere safe — it holds all your documents, profiles and settings, locked with your password.

Restoring a backup

1. Settings → Restore backup.
2. Choose the backup file you saved.
3. Type the password you picked.
4. Everything comes back exactly as it was — this replaces what is in the account right now.

Only your password can open the file — not even Validor can read it, and we cannot recover a forgotten password. Making a fresh backup after big changes is a good habit.

Handy to know

• Only a name and a date are required. Everything else is optional.
• Can't find the right type? Choose Custom and make your own with your own name, color and fields.
• Use the sun/moon button at the top to switch between light and dark.
• Your documents are saved to your private account. Only you can see them.
• A profile doesn't have to be a person — make one for a car, a van, a shop or a whole fleet.
• Tap a profile's name to see only its documents — handy for families, teams and vehicles.
• Reminder emails come from reminders@validor.net, so add it to your contacts.

Put Validor on your phone

You don't need an app store. Add Validor to your home screen and it opens full screen, just like a normal app.

Step 1. Open validor.net and look for the small install icon at the right of the address bar.
Step 2. Click it, then click “Install”.
Step 3. Validor opens in its own window, like a normal program.

Installing is free and takes a few seconds. It uses almost no space, and you can remove it like any other app.

Ready to try it?

Your first document takes about 30 seconds. Free for up to 3 documents.

Get started free

Still stuck? Email hello@validor.net.